GroundWorks Manager Terms of Service

1. Introduction

These Terms of Service ("Terms") govern your use of GroundWorks Manager (the "Service"), a SaaS application for landscape and construction project management, operated by AutomatedForge Sp. z o.o.

By creating an account or using GroundWorks Manager, you ("User", "you") agree to these Terms.

If you do not agree, do not use the Service.

2. Operator Information

AutomatedForge Sp. z o.o. Registered Address: ul. Szlak 77/222, 31-153 Kraków, Poland KRS: 0001242839 NIP: 6762721310 REGON: 544915184 Email: info@automatedforge.com Website: automatedforge.com Application website: groundworksmanager.com

3. Service Description

GroundWorks Manager is a web-based application for managing landscape and construction projects, including:

Project planning and design tools
Canvas-based plan editing
Geodesy and measurement features
PDF and image exports
Project documentation management
Multi-user collaboration (where applicable)

The Service is provided as-is, with features available at any given time. We reserve the right to add, modify, or remove features.

4. Eligibility

4.1 Age Requirement

You must be at least 18 years old. Business representatives confirm they have authority to represent the company.

4.2 Geographic Restrictions

The Service is not available in jurisdictions where its use would be illegal.

5. Account and Registration

5.1 Account Creation

Most features require an account. Required information:

Valid email address
Password (kept securely by you)
Other requested information

5.2 Account Security

You are responsible for:

Password confidentiality
All activities on the account
Promptly notifying us of unauthorized access

Two-factor authentication (2FA) recommended.

5.3 Accurate Information

You commit to providing accurate, up-to-date information.

6. Subscription Plans and Payments

6.1 Beta Status

GroundWorks Manager is currently available as a free beta. Subscription plans will be introduced after the beta period ends, with at least 30 days advance notice to all beta users.

Details regarding subscription plans, pricing, and billing will be published at groundworksmanager.com.

6.2 Beta Period

During the beta period:

Access to the Service is free of charge
Functionality may be limited or change during testing
Bugs, crashes, and downtime may occur
Your data is protected according to our Privacy Policy
You may discontinue Service use at any time

6.3 Beta Tester - Post-Beta Benefits

Active beta users will receive after beta concludes:

50% discount on first year subscription when paid plans launch
"Founding User" status in the application
Priority support
Early access to new features

Details will be communicated before subscription plans are introduced.

6.4 After Beta - Payments via Merchant of Record

Once subscription plans are introduced, payments will be processed by Lemon Squeezy Inc. ("Lemon Squeezy"), our Merchant of Record:

Lemon Squeezy is the legal seller of subscriptions
Lemon Squeezy handles payment processing, tax, and invoicing
Your payment contract is with Lemon Squeezy
Your subscription to use GroundWorks Manager is governed by these Terms

Lemon Squeezy Terms: https://www.lemonsqueezy.com/legal

6.5 Refund Policy (After Paid Plans Launch)

Once paid plans are introduced:

We offer a 14-day money-back guarantee for new subscriptions
Within 14 days of initial purchase: full refund on request
After 14 days: subscription continues until end of paid period; no partial refunds

6.6 EU Consumer Right of Withdrawal

EU consumers have 14 days to withdraw from distance contracts (per applicable EU consumer protection law). If you consented to start the service before 14 days expire - you lose the right of withdrawal.

7. Acceptable Use

7.1 Permitted Use

You may use GroundWorks Manager:

For lawful business and personal purposes
In accordance with these Terms and applicable law
To create and manage landscape/construction projects

7.2 Prohibited Use

You may NOT:

Use the Service for illegal activities
Upload malicious code, malware, or harmful content
Attempt to gain unauthorized access
Reverse engineer, decompile, or extract source code
Use automated tools (bots, scrapers) without written consent
Resell or sublicense the Service
Use the Service to infringe intellectual property rights
Send spam or unauthorized communications
Impersonate other persons
Bypass limits or technical restrictions

7.3 Enforcement

Violations may result in:

Warning
Temporary suspension
Permanent account closure
Legal action

8. User Content and Intellectual Property

8.1 Your Content

You retain all rights to projects, plans, drawings, and other content ("User Content").

8.2 License for Service Operation

You grant AutomatedForge a limited license to:

Store, host, and display Content as necessary for Service provision
Create security backups
Process data through our sub-processors (Supabase, Netlify)

License limited to Service operation and ends upon content removal or account closure.

8.3 Data Export and Portability

You can export your data anytime:

Project files (PDF, images)
Database export (JSON format) on request
Available via account settings or request to info@automatedforge.com

8.4 GroundWorks Manager IP

GroundWorks Manager (software, design, documentation, brand) is owned by AutomatedForge.

You receive a non-exclusive, non-transferable, revocable license to use the Service.

8.5 Feedback

By providing feedback, suggestions, or feature requests, you grant AutomatedForge a perpetual, free-of-charge right to use them.

9. Service Availability

9.1 No SLA During Beta Period

During the beta period, no formal SLA is offered. The application may experience downtime, errors, and unavailability. We make reasonable efforts to ensure availability but do not guarantee continuous operation.

9.2 Post-Beta SLA

After paid plans launch, formal SLA may be offered in Enterprise plans. Self-serve plans will not have formal SLA.

9.3 Maintenance and Downtime

We may perform maintenance with reasonable advance notice. Emergency maintenance may occur without notice.

9.4 Third-Party Dependencies

GroundWorks Manager relies on third-party services (Supabase, Netlify). Outages of these services may affect availability.

10. Privacy and Data Protection

10.1 Privacy Policy

Personal data processing is governed by our Privacy Policy: automatedforge.com/privacy

GroundWorks Manager operates in compliance with GDPR. You have rights regarding your data (access, rectification, erasure, portability, etc.) as described in Privacy Policy.

10.3 Data Security

We implement industry-standard security measures. However, no system is 100% secure.

11. Account Termination and Data Retention

11.1 Termination by You

Account closure available anytime via settings or contact at info@automatedforge.com.

11.2 Termination by Us

We may suspend or close accounts:

For Terms violations
For fraudulent activity
For inactive accounts (after notification and 12+ months)
For legal compliance reasons
During or after beta period with 30 days notice if general account wind-down occurs

11.3 Post-Termination Data

After account closure:

30-day grace period: data preserved, account recoverable
After 30 days: project data permanently deleted from active systems
Backups: deleted within 90 days
Invoices: retained 5 years (Polish tax law) - applies post-payment introduction

Earlier deletion: request to info@automatedforge.com.

12. Limitation of Liability

12.1 Service "AS IS" - Especially During Beta

THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE" WITHOUT WARRANTIES, EXCEPT AS REQUIRED BY LAW.

During beta period, user specifically acknowledges that:

The application is in testing phase
Errors, data loss, unavailability may occur
Use of Service at own responsibility and risk

We do not guarantee that:

Service will be uninterrupted or error-free
Results will meet your specific requirements
Data will be 100% accurate (you are responsible for verification)

12.2 Liability Cap

The beta version is provided free of charge, on an "as is" basis, without warranties of any kind. To the maximum extent permitted by law, AutomatedForge shall not be liable for any damages arising from the use of the beta version.

After payment introduction, AutomatedForge's total liability is limited to the total subscription fees paid in the 12 months preceding the event.

12.3 Excluded Damages

AutomatedForge is not liable for:

Indirect, incidental, special, consequential, or punitive damages
Loss of profits, revenue, business opportunities
Data loss (you are responsible for backups)
Damages from third-party services

12.4 Exceptions

Limitations do not apply to:

Gross negligence or willful misconduct
Personal injury or death
Liability that cannot be limited
Mandatory consumer protection rights

13. Indemnification

You agree to indemnify AutomatedForge from claims arising from:

Your Terms violations
Your User Content
Your infringement of third-party rights
Your unlawful use

14. Service and Terms Changes

14.1 Service Changes

During beta period changes may be introduced without notice (testing nature). After beta ends - material changes announced at least 30 days in advance for paying users.

14.2 Terms Updates

We may update Terms. Material changes notified:

At least 30 days before effective date
Email to registered address
In-app notification

Continued use after effective date constitutes acceptance.

15. General Provisions

15.1 Governing Law

Terms governed by Polish law.

For EU consumers, mandatory consumer protection laws of your country also apply where they provide stronger protection.

15.2 Jurisdiction

Disputes resolved by court competent for AutomatedForge's seat.

Consumers may also bring claims in courts of their country per EU rules.

15.3 EU Consumer Dispute Resolution

EU ODR platform: https://ec.europa.eu/consumers/odr

15.4 Language

Terms drafted in Polish and English. In case of conflict, Polish version prevails for Polish users; English for international.

15.5 Severability

Unenforceable provision does not affect validity of remaining ones.

15.6 Entire Agreement

Terms with Privacy Policy = entire agreement regarding GroundWorks Manager.

15.7 Assignment

We may assign Terms to successor in merger or asset sale. You may not without our consent.

15.8 No Waiver

Failure to enforce a provision does not waive future enforcement rights.

16. Contact

Email: info@automatedforge.com Address: AutomatedForge Sp. z o.o., ul. Szlak 77/222, 31-153 Kraków, Poland Application website: groundworksmanager.com

End of Terms - GroundWorks Manager